Workings:
After running the set-up and starting Outlook, every e-mail you send will be evaluated just before it is being send. Depending on the version of Disclaimer for Outlook®, the following actions will be taken:
-
Find the (central) ini file. (Example of central ini) (*)
-
Determine which field will have to be inserted and from which source (**)
-
Change the message format to HTML if it's not already (***)
-
Add logo/disclaimer and user fields. (result ; the user only typed "message from me to you"... OutlookDisclaimer did the rest)
(*) Depending on the Disclaimer for Outlook®
version it is possible to prevent the sending of a message if no central
ini file can be found, or to switch to a local ini-file if the central
location is not available.
(**) If you use an Exchange
server or active directory, some of the personal data which is stored in
the directory (like your Job title) can be used to be inserted into the
disclaimer.
(***) If you send e-mail
in rtf or plain text format, the message will be converted to a fixed
font type. If html is the format already then no conversion takes place.
Since verion 4.0 it is also possible to send out email in plain text
format, controlled by a setting in the INI file.
Configuration examples
Some example ini files:
HTML formatted configuration example: HTML formatted table with logo
Only disclaimer text example: Simple
example
Very nice Active html example: Preview or Download
the ini.
Simple
sliding variation example:
Preview or Download
the ini.
The Disclaimer configuration
editor will be installed in c:\OutlookDisclaimer.
This tool makes it easy to configure and preview your configuration and see the
result of the active directory lookups in the preview pane.
Version differences:
Company
version / Enterprise version Tight
Will always use the central settings file and logo. If no
settings-file can be found then the email is simply not send. If the error is corrected the mail can be send
after opening it from the drafts folder.
Company
version / Enterprise version Weak
Will try to use the central settings file and logo. If
no central settings-file can be found then it will try to use a local
ini-file. Users can adjust this file which gives you less control over
what is send by users.
Company Version vs. Enterprise version
For
corporations where all users connect to the same server, the corporate version
can be used.
The price is 450 euros. This version uses a hard coded UNC path
(\\ServerName\FolderShare) to find the central configuration.
For large enterprises with multiple locations we can offer the Enterprise
verison which is coded with a Drive letter. (ie y:) to look for the central
configuration. The advantage of that is that it can be used everywhere in the
enterprise and branch offices and depending on the login script, the drive
letter points to a specific shared folder.
The enterprise verion is 1800 euros.
Personal
version (free, no support!)
Will always use an ini-file on the local hard-disk of the pc.
(Download
here)
instruction:
[Run set-up. Change Logo.gif in
folder c:\outlookdisclaimer
en adjust the ini settings to adjust it to your needs.]
The
personal version shows a small url linking to the OpusFlow website at
the bottom of the disclaimer.