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Workings:

After running the set-up and starting Outlook, every e-mail you send will be evaluated just before it is being send. Depending on the version of Disclaimer for Outlook®, the following actions will be taken:

  1. Find the (central) ini file. (Example of central ini) (*)

  2. Determine which field will have to be inserted and from which source (**)

  3. Change the message format to HTML if it's not already (***)

  4. Add logo/disclaimer and user fields. (result ; the user only typed "message from me to you"... OutlookDisclaimer did the rest)

(*) Depending on the Disclaimer for Outlook® version it is possible to prevent the sending of a message if no central ini file can be found, or to switch to a local ini-file if the central location is not available. 
(**) If you use an Exchange server or active directory, some of the personal data which is stored in the directory (like your Job title) can be used to be inserted into the disclaimer.
(***) If you send e-mail in rtf or plain text format, the message will be converted to a fixed font type. If html is the format already then no conversion takes place.
Since verion 4.0 it is also possible to send out email in plain text format, controlled by a setting in the INI file.

 

Configuration examples 
Some example ini files:


HTML formatted configuration example: HTML formatted table with logo
Only disclaimer text example: Simple example
Very nice Active html example: Preview or Download the ini. 
Simple sliding  variation example: Preview or Download the ini.

The Disclaimer configuration editor will be installed in c:\OutlookDisclaimer
This tool makes it easy to configure and preview your configuration and see the result of the active directory lookups in the preview pane.


Version differences:

Company version / Enterprise version  Tight
Will always use the central settings file and logo. If no settings-file can be found then the email is simply not send. If the error is corrected the mail can be send after opening it from the drafts folder.

Company version / Enterprise version  Weak
Will  try to use the central settings file and logo. If no central settings-file can be found then it will try to use a local ini-file. Users can adjust this file which gives you less control over what is send by users.

Company Version vs. Enterprise version

For corporations where all users connect to the same server, the corporate version can be used.
The price is 450 euros. This version uses a hard coded UNC path (\\ServerName\FolderShare) to find the central configuration.

For large enterprises with multiple locations we can offer the Enterprise verison which is coded with a Drive letter. (ie y:) to look for the central configuration. The advantage of that is that it can be used everywhere in the enterprise and branch offices and depending on the login script, the drive letter points to a specific shared folder.
The enterprise verion is 1800 euros.

Personal version (free, no support!)
Will always use an ini-file on the local hard-disk of the pc. 
(Download here)
instruction:
[Run set-up. Change Logo.gif  in folder c:\outlookdisclaimer en adjust the ini settings to adjust it to your needs.]

The personal version shows a small url linking to the OpusFlow website at the bottom of the disclaimer. 

 

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